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2022 Sphere 1 – 23rd Annual Meeting

May 2 - May 5

Details

Start:
May 2
End:
May 5
Event Categories:
,
https://events.sphere1.coop/AnnualMeeting/

Venue

Gaylord Rockies Resort & Convention Center
6700 N Gaylord Rockies Blvd
Aurora, CO 80019 United States + Google Map

Organizer

Sphere 1
Phone:
(949) 932-3600
View Organizer Website

Registration & Sponsorship

Registration
  • Registration for our 23rd Annual Meeting is closed! Thank you for a GREAT EVENT!
  • Registration Due:        February 16, 2022
  • Registration Link:        Registration – Sphere 1 – 23rd Annual Conference

 

Confirmation Email
  • Once you have completed your registration, you will receive an email confirmation. If you do not receive an email confirmation after submitting your form, then you are NOT registered.
  • Please check your spam / junk email inbox for your email confirmation, as this is an auto-generated email.
  • Name badge and meeting brochure will be available upon arrival at the event.

 

Supplier Sponsorship
  • Each Preferred Supplier is required to select a Sponsorship Level by February 16, 2022.
  • Click here to view and download the 2022 Supplier Sponsorship.

 

Annual Conference Information Meeting Packet

TableTops

Download Pre-Planning Spreadsheet

 

TableTop Display Information
  • Each Supplier will receive:
    • One (1) 6’ table
    • Custom sign with assigned table number
  • Set Up – Suppliers can start table set up on Wednesday, May 4, 2022, at 6:30am.
  • Product Display
    • TableTop samples should not be over 12″ in height, as this will obstruct the overall meeting room view.
    • Custom retractable pop-up banners are not permitted.
    • Custom printed tablecloths are permitted (table size 6’x30”)
    • Electricity – Not available inside the ballroom.

 

 

Your on-time registration is very important, as your TableTop meetings are dependent on your attendance.

By registering, this will help us confirm that your company will be present at our conference. 

For any questions regarding TableTops, please contact Sharon Boone at sharonb@sphere1net.com or at 714-623-3048.

 

TableTop Login & Website
  • TableTop Website:    Click here
  • Username:      See email that was sent directly to the Primary Contact 
  • Password:      See email that was sent directly to the Primary Contact

* * If you haven’t received the TableTop email, please check your Junk or Spam folder.  If it’s not there, let us know, and we will resend it ASAP.  

 

TableTop Selections 

The TableTop Meeting Selection website is now open and ready for you to make your selection preferences. This is where you indicate which Members and Suppliers you are interested in meeting with during our 2022 Sphere 1 Annual Meeting.

Deadline to make your selections: Monday, February 7, 2022.

Please note:

  • Only the Sphere 1 Primary Contact will receive a separate email with their unique login to make their selections.
  • Your TableTop login is NOT the same as your Sphere 1 website login – See email for login credentials.
  • You can learn more about each Member and Supplier by reviewing their individual pages.
  • You are able to make changes to your meeting selections up until the deadline. At that time, we will lock-in your selections and begin the scheduling/matching process.

Shipping Instructions

Shipping Information

Should you have any questions, please contact Barb Drochak at 702.629.6468  or bdrochak@sphere1net.com. 

 

 

TableTop Display Information
  • Each Supplier will receive:
    • One (1) 6’ table
    • Custom sign with assigned table number
  • Set Up – Suppliers can start table set up on Wednesday, May 4, 2022, at 6:30am.
  • Product Display
    • TableTop samples should not be over 12″ in height, as this will obstruct the overall meeting room view.
    • Custom retractable pop-up banners are not permitted.
    • Custom printed tablecloths are permitted (table size 6’x30”)
    • Electricity – Not available inside the ballroom.

Schedule of Events

Schedule of Events:

Monday, May 2, 2022

  • New Member & New Supplier Welcoming Reception  (optional):     6:00pm – 8:00pm
  • *Please note there will be no golf tournament this year.

Tuesday, May 3, 2022

  • Breakfast    (Members Only):                                 6:30am – 7:45am
  • Member Meeting    (Members Only):                     8:00am – 4:00pm
  • Lunch    (Members Only):                                      11:30am – 12:30pm
  • Cocktail Reception   (All Attendees):                     6:00pm – 7:00pm
  • Awards Dinner    (All Attendees):                           7:00pm – 9:45pm

Wednesday, May 4, 2022

  • Breakfast    (All Attendees):                                   6:30am – 8:30am
  • Preferred Supplier Breakfast Meeting    (Suppliers Only):     7:30am – 9:15am
  • Member & Supplier TableTop Sessions:                9:25am – 2:50pm
  • Lunch    (All Attendees):                                        12:30pm – 1:30pm
  • The ballroom will be available for individual meetings from 3:00pm –  5:00pm.
  • Cocktail Mixer    (All Attendees):                           6:00pm -8:00pm

Thursday, May 5, 2022

  • Breakfast    (All Attendees):                                   6:00am – 8:00am
  • Member & Supplier TableTop Sessions:                8:15am – 1:00pm
  • Event Concludes:                                                  1:00pm
  • The ballroom will be available for individual meetings from 1:00pm –  3:00pm.

 

Download Schedule of Events

 

Please Note
  • Company meetings and hospitality gatherings should not conflict with Sphere 1 events.
  • The Awards Dinner will be on Tuesday, May 3, 2022 and Cocktail Mixer on Wednesday, May 4, 2022.
  • There will no golf tournament available this year.
  • The ballroom will be available for individual meetings on Wednesday, May 4th from 3:00pm –  5:00pm and Thursday, May 5th from 1:00pm – 3:00pm.

 

Recommended Travel Times
  • Members – Please arrive on Monday, May 2, 2022 or earlier. If you are attending the New Member and New Supplier Reception, please arrive at 4:00pm or earlier that day for a timely check-in.
  • Suppliers – Please arrive on Tuesday, May 3, 2022 or earlier. If you are attending the New Member and New Supplier Reception, please arrive on Monday, May 2, 2022.
  • Depart on Thursday, May 5, 2022, after 3:00pm.

Hotel & Travel

Host Hotel

Sphere 1’s 23rd Annual Conference will take place at the newly built Gaylord Rockies Resort & Convention Center.

The property, located in Aurora, CO, showcases the state’s alpine charm and offers a convenient location—just 6.3 miles from Denver International Airport.

Gaylord Rockies Resort & Convention Center

6700 North Gaylord Rockies Boulevard

Aurora, Colorado, 80019 USA

1-720-452-6900

Sphere 1 Room Block   (Gaylord Rockies Resort)

UPDATE – 2.22.22

The Sphere 1 room block is sold out on Tuesday, May 3rd, and as of now the hotel is sold out.  If anything should change, we will let you know.

 

  • Group room rate:     $244.00 per night, plus tax.
  • There is a resort fee of $23.00 per night, plus tax.
  • Reservations:       Click here  to book your hotel room. You can also call Room Reservations directly at 1-800-429-5673, and identify yourself as a Sphere 1 attendee.
  • Hotel Cancellations:    The hotel has a 72-hour prior to arrival cancellation policy.

 

Other Nearby Hotels

Here are a few options within 2 – 3 miles of the Gaylord Rockies Resort

 

Hotel Spa   (Gaylord Rockies Resort)
  • Relâche Spa & Salon:
    • Click here to inquire about reservations.
    • Phone #: (720) 574-1590 (Phone line open 7 days a week 9:00am to 5:00pm)

 

Airport

 

Transportation   (Gaylord Rockies Resort)
  • Shuttle Service:    No complimentary shuttle available
  • Taxi / Uber:    Estimated $40 USD (one way)
  • Daily Parking:    Self-parking: $29/daily.   Valet parking: $39/daily.
  • Commuter Train:  The A Line Commuter Train offers transportation between the airport and the 61st & Peña Station (continuing on to Union Station in downtown Denver). Board the train at the Denver Airport Station on Level 1 of the airport. Gaylord Rockies offers a complimentary shuttle from the 61st & Peña Station (Hours of operation and rate are subject to change so please contact the resort for the most current details.)  Cost: $10.50 one way  https://www.rtd-denver.com/fares-passes/fares

For more information, please visit the hotel website.

Conference Info

Sphere 1 Registration & Information Desk
  • Monday, May 2, 2022              11:00am – 8:00pm
  • Tuesday, May 3, 2022             6:00am – 6:30pm
  • Wednesday, May 4, 2022        7:00am – 3:30pm
  • Thursday, May 5, 2022            7:00am – 1:00pm

Registration Badges

  • Upon arrival, please go to the Registration Desk to pick up your name badge and registration packet.

Registration Location:

  • Monday, May 2nd – Homestead 4 – Level 3
  • Tuesday, May 3rd – Thursday, May 5th – Aurora Exhibit Hall 3 – Level 2

 

Meeting & Conference Attire:
  • Meetings:                      Business casual
  • Awards Dinner:             Evening attire – coat & tie optional
  • Cocktail Mixer:             Resort casual

 

High Altitude

Please note that when you arrive in Denver, you’ll be at a high altitude of 5,280 feet above sea level. That’s pretty high up there! Here’s a link for tips for dealing with the high-altitude.

 

Newcomers!

Since our last in-person event was in 2019 for our Sphere 1 20th Anniversary, our Board of Directors is hosting a Welcome Reception for New Member & New Supplier before the start of our Annual Conference.

Please join us on Monday, May 2nd @ 6pm to meet our Sphere 1 leaders and connect with others.

Click here to register for the reception: Registration – Sphere 1 – 23rd Annual Conference 

COVID-19 Safety

Due to the rapidly changing nature of the Covid-19 pandemic, Sphere 1 will closely monitor any changes related to this information and will abide by state, local and hotel safety guidelines.

 

 

Hotel COVID-19 Safety

The Gaylord Rockies Resort & Convention Center is committed to providing attendees and hotel guests with a safe environment that aligns with expert protocols for working to combat Covid-19.

At Gaylord Hotels, the health & safety of our guests remain of paramount importance.

Gaylord Hotels – Our Commitment to You – Health and Safety Cleanliness Standards

 

 

Not feeling well at the event?

If you are not feeling well upon arrival or during the event, please do not attend sessions or go to meetings or events. If you decide not to attend due to health concerns, please call Barb Drochak at 702-629-6468 or bdrochak@sphere1net.com.

 

Know Before You Go

State Guidelines – Colorado Public Health Orders

Local Guidelines – Arapahoe County (Aurora, CO) Public Health Orders

COVID-19 in Denver

 

 Sphere 1 is taking extra steps to ensure your health and safety including:

  • Color-coded lanyards to clearly convey to your fellow attendees your comfort level with personal contact:
    • Yellow – Please give me space / no contact
    • Hand sanitizing stations throughout the meeting space.
  • Precautions at all food service stations
  • Servers for all meal functions to ensure minimal touch-points

 

Restaurants & Activities

Restaurants
Activities

Aurora

Welcome to the Aurora, Colorado – Gateway to the Rockies! We embrace everything that makes our community so unique, and we welcome you to discover what makes Aurora, Colorado a premier destination for convention, business, and leisure travel. Create a Colorado experience your attendees will never forget as the Rocky Mountains serve as your backdrop during any meeting. Bring the family along as you discover the great outdoors, ethnic eateries, shopping, special events, and entertainment options that create memories that last a lifetime.

 

Denver

WELCOME TO The Mile High City

Urban sophistication meets outdoor adventure in Denver. Get acquainted with The Mile High City, including history, transportation and neighborhood guides. Welcome to Denver where 300 days of sunshine, a thriving cultural scene, diverse neighborhoods and natural beauty combine for the world’s most spectacular playground.

Contact

Contact Us

 

For questions or changes regarding:

  • Registration / General Info – please contact Barb Drochak at 702.629.6468 or  bdrochak@sphere1net.com
  • TableTop Appointments – please contact Mike Shumard at 714-933-5744 or mikes@sphere1net.com
  • Hotel Room Cancellation – please call the Hotel’s Room Reservations directly at 1-800-429-5673.
  • Event Cancellation – please contact Mike Shumard at mikes@sphere1net.com